Sales Administrator

Job title: Sales AdministratorType of employment: Full timeShift Schedule: 8:00 AM-4:30 PM Pacific time (30-minute unpaid lunch) We are seeking a highly organized, tech-savvy, and proactive Sales Administrator to support our sales team by managing administrative workflows, maintaining CRM accuracy, coordinating client-facing documentation, and ensuring timely responses across sales operations.

The ideal candidate is a self-starter who learns quickly, operates effectively with minimal supervision, and takes ownership of their

responsibilities. They should be adaptable, resourceful, and comfortable taking on tasks outside their core

responsibilities when needed. We are looking for someone who is eager to learn new skills, embraces new challenges, and is committed to continuous growth and development within the role and the organization. About the Company:The company designs and produces corporate team-building events for companies that want more engaged, connected, and energized teams.

The company offers 40+ team-building activities nationwide and supports clients through planning, event management, logistics, and facilitation. The company's vision is to help clients nurture happy, healthy, and engaged employees.

Company core values:Everybody PlaysBe Awesome HumansThe Golden ExperienceFast and CuriousAutonomy and OwnershipContinuous Learning Objective of this role:Support the sales team by managing administrative and operational responsibilitiesMaintain a highly organized and accurate CRM environmentEnsure fast turnaround times for proposals, contracts, and client requestsHelp manage and prioritize sales communications and inbox workflowsImprove sales efficiency through strong organization, documentation, and process managementDeliver an exceptional client experience through responsiveness and attention to detail

Responsibilities:Sales Support AdministrationSupport the Lead Salesperson and sales team with day-to-day administrative tasksCreate and prepare client proposals, contracts, agreements, and PDF documents based on provided specificationsManage contract revisions and ensure timely delivery of client-facing documentsCoordinate administrative support for sales-related projects and initiativesInbox & Communication ManagementMonitor and manage sales inboxes, including sorting, flagging, routing, and responding to communications as appropriateTrack client inquiries and ensure timely follow-upHelp maintain rapid response times that support excellent customer serviceEscalate priority communications when necessaryCRM & Database ManagementMaintain accurate records within HubSpot and other internal systemsUpdate contact information, deal stages, notes, activities, and client recordsMonitor CRM hygiene and ensure data accuracySupport reporting and visibility into sales activities and pipelinesOrganization & Process ManagementMaintain spreadsheets, trackers, shared files, and operational documentationTrack follow-up activities and ensure tasks are completed on scheduleOrganize information and workflows to support efficient sales operationsAssist with process documentation and continuous improvement initiativesClient-Facing DocumentationEnsure proposals, contracts, and client materials are accurate, professional, and error-freeReview documents for completeness, formatting, and consistencyCoordinate updates and revisions as requested by the sales teamSupport the creation of client-ready materials and communicationsBusiness Support & Special ProjectsAssist with additional administrative projects as business needs evolveSupport activities such as permit coordination, research, documentation, file management, and operational support when neededAdapt to changing priorities and contribute to new

responsibilities as the company growsParticipate in process improvement initiatives that increase efficiency and scalability Required skills and

qualifications:Experience supporting sales teams, client service teams, or business operations functionsExperience creating proposals, contracts, client-facing documents, or similar administrative deliverablesExperience using CRM platforms such as HubSpot, Salesforce, Zoho, Pipedrive, or similar systemsStrong organizational skills and attention to detailExcellent written and verbal communication skillsStrong proofreading and document quality control abilitiesAbility to learn new systems and processes quicklyStrong time management and task prioritization skillsAbility to work independently with minimal supervisionComfortable handling multiple priorities in a fast-paced environmentProficiency with Google Workspace (Gmail, Docs, Sheets, Drive)Experience working with spreadsheets, PDF workflows, and cloud-based business toolsReliable internet connection and professional remote work setup Preferred skills and qualificationsPrior admin support experience in Event, hospitality, or team-building industry experience is a plus but not required.

Comfortable working in a creative, fast-paced service business.