Operations & Administration Executive (Operating Theatre)

LTD. in Singapore Singapore. Job Highlights Located at Kent Ridge 5 Days Work Week AWS, VB, Yearly Increment Up to $4,000 Overview Job Summary Join a dynamic healthcare environment and play a key role in supporting operating theatre operations through billing administration, procurement coordination, inventory management, and operational support.

Responsibilities Billing & Charging Administration Verify daily surgical charges to ensure accuracy and timely interfacing with billing systems. Follow up with vendors, nursing staff, clinicians, and relevant stakeholders on charging matters. Liaise with patients and internal departments on billing-related enquiries. Maintain and update charge forms and charge codes within corporate systems.

Procurement & Inventory Management Support the procurement of operational and capital expenditure items, including medical supplies, equipment, and services. Coordinate the end-to-end procurement process, including obtaining quotations, raising purchase requests, arranging deliveries, and processing invoices and delivery orders. Work closely with internal departments and vendors on inventory management activities.

Monitor inventory consumption, contract balances, and procurement

requirements. Track utilisation of operational and capital expenditure budgets within the assigned area. Manage and maintain office supplies inventory. Operations & Administrative Support Assist with staff roster administration and preparation of operating theatre schedules. Support the handling and follow-up of patient feedback when required. Manage staff locker assignments and administration.

Compile operational statistics and reports to support process improvement initiatives. Conduct regular inventory checks of supplies and consumables. Provide general administrative support and perform other duties as assigned.

Requirements Diploma qualification from a recognised institution. Minimum 2 years of administrative, operations support, or clerical experience. Experience in healthcare, hospital, or clinical environments will be advantageous. Proficient in Microsoft Office applications. Strong interpersonal and communication skills. Ability to work independently and manage multiple tasks effectively. Detail-oriented with strong organisational and problem-solving skills.

Proactive, adaptable, and able to thrive in a fast-paced environment. Service-oriented with a strong commitment to customer and stakeholder support. Demonstrates accountability, sound judgement, and a positive attitude.

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