Back Office Specialist

Job description

Job description: The 360 Companies, a high-growth staffing firm, is seeking highly motivated Back-Office Specialist (US Payroll/Onboarding) to join our dynamic team! We offer excellent benefits that start on day one!Mondays to Fridays || 11pm-8am/ 12am-9am Local PHWork Location: 100% On-Site, Cebu IT Park but Hybrid Setup Upon RegularizationSalary Range: Php24,000 - Php25,000 per month BENEFITS:Monthly Perfect Attendance Bonus of Php2,000Complete Government ContributionsFun, Friendly, and Non-toxic EnvironmentFree Coffee every day!HMO and Life Insurance on day 1Paid Time OffAnnual Appraisal (Based on Performance)5 Day Work WeekAnniversary BonusDress Down Fridays! Qualifications:Good English Communication Skills (Written and Verbal)Excellent MS Excel SkillsWith a great sense of urgencyReliable and Detail orientedAbility to meet deadlines and handle sensitive/confidential informationHas graveyard/night shift work experienceIdeally has worked for a US Line of Business/Account in back office or customer supportHands on experience in accounting software (QuickBooks)Preferably a graduate of BS Accountancy, Finance, or related course RESPONSIBILITIES: Payroll:Weekly extraction of tear sheets showing branch record of new hiresContacts talents and clients through phone, sms, and email to complete timecards and timecard approvals in a timely mannerProcesses timecards and timecard approvals received either through Bullhorn Back Office (BBO), VMS, emails, etc.Processes Sick pay requests, Off Cycles, and SupplementalsCommunicates with the branches any talent payroll related issues (through fortnight meetings and on a daily basis)Handles any payroll related inquiries from the branches regarding check issuance, payroll calculation, lost checks, direct deposits, etc.Handles payroll related inquiries from the talents and escalates to the branches complicated issues when necessaryTakes charge of incoming VOEsTakes charge of incoming calls to HR/corporate queueTakes charge of talent MHT enrollment and monitoring (Also takes charge of Job and placement creation related to MHT)Ensures that invoice entries are correct to avoid billing and reporting discrepancies.Other functions and tasks may be assigned (depending on business need) Reports:Weekly payroll status updateWeekly MHT monitoring reportVMS Rates AuditInvoices Audit (Hours and Rates)IQN AuditOff cycle reportBranch Meeting ReportGP tracker (backup)New Hire SpreadsheetDOT audit ReportTalent Termination Report“Placements created after hire date” ReportSamba Safety ReportVMS Hours AuditDriver Preapproval/Final Approval ReportLacking Requirements Report (I9/Everify and all other requirements)NOTE: Additional reports may be assigned when necessary